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jugend.kultur.austausch global

The path to funding

Here you will learn how to plan and apply for a weltwärts exchange in the field of cultural education.

In a nutshell

What do we fund?

Extra-curricular youth group exchange ...

  • of young people between 16 and 30 years of age from Germany and one or more countries in Asia, Africa or Latin America (exception: countries with an unstable security situation). A special focus of funding is on projects with partner organisations in African countries.
  • which specifically addresses one of the 17 sustainability goals of the United Nations.
  • which is jointly developed and applied for by the partner organisations involved.
  • which enables a back-and-forth encounter and takes place over a period of a maximum of two years, including the preparatory and follow-up phases.
  • whose encounter phases include intensive artistic cooperation between the groups, thus enabling not only global learning but also intercultural learning processes.
  • whose individual encounter phases last for a minimum of 14 and a maximum of 30 days each.

Who do we fund?

Funding is provided for exchanges that are jointly planned and implemented by a non-profit organisation from Germany active in cultural learning and a project partner from a country of the Global South.

Organisations that are not active in cultural leaerning and arts education can apply for weltwärts Begegnungen directly to Engagement Global.

How high is the funding?

Funds from the Federal Ministry for Economic Cooperation and Development (BMZ) cover up to 75 percent of the project's total expenditure. At least 25 percent of the expenditure must be covered by own funds or third-party funds. These may, for example, be participant contributions, donations, municipal or state funds, but not federal funds, e.g. from the Federal Government's Children and Youth Plan.

The total costs can generally be up to 50,000 euros. If an application is submitted by 15 August, amounts for larger-scale encounter projects which exceed these sums may also be applied for.

How is a funding application submitted?

Applications for funding must be submitted jointly by the project partners in the form of an application partnership. Applications for funding can be submitted in German, English or French.

What are the application deadlines?

Project startApplication to be received by
1st quarter15 August of the previous year
2nd quarter15 November of the previous year
3rd quarter15 February
4th quarter15 May


Important: When submitting your application, please bear in mind that the project should start with the preparatory phase at least three months before the first encounter. Sample calculation: If you are planning the first meeting for the 3rd quarter, the project should start in the 2nd quarter and applications should be submitted by 15 November of the previous year. We also recommend that you contact us by telephone or e-mail at least three months before the planned application deadline so that we can offer you appropriate application advice.

Ten steps towards a weltwärts exchange in the area of cultural education

1

Analyse your own situation

  • Is our organisation already actively involved in international youth exchanges or is it interested in organising youth group exchanges with countries of the Global South in future?
  • Have we already developed specific plans or ideas or even found a potential partner organisation in another country?
2

Familiarise yourself with the funding guideline for weltwärts exchanges

  • Do the criteria of the weltwärts exchanges fund match our youth exchange formats and do we follow the general funding principles, such as partnership, sustainability and the full involvement of all participants?
  • Is our organisation interested in addressing development issues, such as the 17 UN Sustainable Development Goals (SDGs), through cultural education?
  • Is there an SDG that particularly interests us or the young people in our organisation?

Engagement Global: terms and conditions

3

Initiate partnerships

Have we thought about which partner region in the Global South would interest us or are we already working with an organisation in a specific country?

  • If not, do we have a strategy on what form partner matching or initial contact with a partner organisation could take?

We will be pleased to advise and assist you in finding a partner organisation.

Eligible partner countries in Africa, Asia and Latin America can be found in the DAC list of developing countries and territories (PDF).  Please note that we cannot provide funding for countries with travel warnings issued by the Federal Foreign Office (Reisewarnungen des Auswärtigen Amts).

 

4

Develop a project idea

A sound idea that succinctly outlines your artistic project and the form of the artistic work with the two youth groups is essential for successful youth exchanges. You should also consider how your project connects with your chosen Sustainable Development Goal. It is important that the project idea is developed together with your partner in the Global South from the very beginning and includes the perspectives of South and North and of the young people involved. If you wish to apply for funding through weltwärts exchanges, it is generally best to completely redesign your project.

You are welcome to submit an initial project outline to the BKJ for assessment. We recommend that you contact us for a first consultation at least six months before the planned start of your project.

5

Finalise your project

More detailed planning of your exchanges begins on the basis of further discussions with your partner organisation.

  • How can our artistic project be realised within the specific time frame available for the exchanges, for example within two periods of 14 days?
  • Do our plans include periods of reflection and time slots to deal with the intercultural situation?
  • How are we going to explore the chosen Sustainable Development Goal (SDG) and which interesting practitioners and places could be involved?
  • Who is going to be on the management teams and which and how many young people will be taking part in each country?
  • Who is going to be responsible for which parts of the organisation as things develop?

Lastly, you should check whether your plans meet the key funding criteria of weltwärts exchanges.

6

Prepare a draft application

First, you should get an overview of the documents that have to be completed:

  • application form
  • cost and financing plan
  • schedules
  • documents for the organisation assessment

The preparatory, intermediate and follow-up phases are just as important for the application as the two actual exchanges.

You can download all the necessary forms and information from the weltwärts exchanges fund website, where you will also find assistance with completing the application form and the cost and financing plan to help you with your first draft application.

Generally, applications should be manifestly prepared in partnership. Applications may be submitted to the BKJ in German, English, French or Spanish. Engagement Global currently provides forms and information in German, English and French.

Organisation assessment

Please note that alongside the actual application process, your organisation will be assessed directly by Engagement Global. Among other things, the assessment will look at the non-profit status and creditworthiness of your organisation. Organisations already registered with Engagement Global for other programmes will undergo a much shorter assessment. If your German organisation is too small to successfully pass the organisation assessment, you can “piggyback” onto a larger organisation.

7

Digitally submit your draft application to the BKJ

You should digitally submit your first draft application to the BKJ some four and a half months before the start of your project. The BKJ itself does not decide on applications but advises cultural education organisations during the application process. We will give you detailed written feedback with recommendations and suggestions on any issues that may still need to be addressed.

Application deadlines

Project startApplication to be received by
1st quarter15 August of the previous year
2nd quarter15 November of the previous year
3rd quarter15 February
4th quarter15 May
8

Read through the BKJ’s feedback

The BKJ’s feedback can be used to check, together with your partner organisation, whether specific recommendations should be considered in your application or if you need to make changes.

9

Submit application documents

The final written application for a weltwärts exchange should be submitted about one month after the submission of the draft application and not later than three months before the quarter in which the project is due to begin. The BKJ will forward your application together with an endorsement to Engagement Global, where your application will be checked. The final funding decision will be made by the Federal Ministry for Economic Cooperation and Development (BMZ) on the basis of Engagement Global’s checks.

10

Wait for funding confirmation and then seek further available guidance

The BMZ will normally send confirmation of whether a project will be funded or whether funding is subject to certain conditions not later than one month before the planned start of your project. Engagement Global will contact you directly to tell you whether your application has been granted or rejected and handle the further administrative and financial process.

We will be please to advise you on the content and practical aspects of the actual organisation of your exchange even after your application has been granted.

Partners and funders

A project of

Logo der BKJ

Funded by

Logo von Engament Global – Service für Entwicklungsinitiativen

With funds from

Logo des Bundesministeriums für wirtschaftliche Zusammenarbeit und Entwicklung

Within the framework of

Logo von weltwärts

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Your contact persons
Porträt von Volkmar LiebigVolkmar Liebig

jugend.kultur.austausch global

Fon: +49 (0) 21 91 - 93 48 2 - 54Mail: liebig@bkj.de

Portrait von Amanda SteinbornAmanda Steinborn

jugend.kultur.austausch global

Mail: steinborn@bkj.de

 

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Die Bundesvereinigung Kulturelle Kinder- und Jugendbildung (BKJ) ist der Dachverband für Kulturelle Bildung in Deutschland.