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Küppelstein 34
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10405 Berlin


Phone +49 (0) 30 – 48 48 60 - 0
Fax +49 (0) 30 – 48 48 60 - 70

info(at)bkj.de

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global youth.culture.exchange

The path to funding

How to plan and apply for a Teams up! exchange in the field of cultural education

In a nutshell

What is funded?

Extra-curricular youth group exchange ...

  • of young people between the ages of 16 and 30 from Germany and one or more countries in Africa (exception: countries with an unstable security situation); so-called “trilateral” projects with a country on the African continent and an additional Asian or Latin American country are also possible.
  • which specifically addresses one of the 17 sustainability goals of the United Nations.
  • which is jointly developed and applied for by the partner organisations involved.
  • which enables a back-and-forth encounter and takes place over a period of a maximum of two years, including the preparatory and follow-up phases.
  • whose encounter phases include intensive artistic cooperation between the groups, thus enabling not only global learning but also intercultural learning processes.
  • whose individual encounter phases last for a minimum of 14 and a maximum of 30 days each; if no face-to-face meetings are possible e.g. due to existing security warnings or pandemics, one or both meeting phases can also be carried out digitally after consultation with the African-German Youth Office.

Who is funded?

Funding is provided for exchanges that are jointly planned and implemented by a non-profit organisation from Germany active in cultural learning and a project partner from a country of African continent.

Important: Also organisations that are advised by the BKJ submit their application for a Teams up! youth exchange directly to the African-German Youth Office (AGYO)

How high is the funding?

Funds from the Federal Ministry for Economic Cooperation and Development (BMZ) cover up to 75 percent of the project's total expenditure. At least 25 percent of the expenditure must be covered by own funds or third-party funds. These may, for example, be participant contributions, donations, municipal or state funds, but not federal funds, e.g. from the Federal Government's Children and Youth Plan.

The total costs for first-time applicants can be up to 50,000 euros. For larger projects, applications can also be made for sums exceeding this amount.

How is a funding application submitted?

Applications for funding must be submitted jointly to the African-German Youth Office by the project partners in the form of an application partnership. Applications for funding can be submitted in German, English or French.

What are the application deadlines of the African-German Youth Office?

Project startApplication to be received by
1st quarter (= from Jan 1st)Sep 30th of the previous year (submission of "Expression of Interest" by 05 August)
2nd quarter (= from Apr 1st)Dec 31st of the previous year (submission of "Expression of Interest" by 05 November)
4th quarter (= from Oct 1st)June 1st (submission of "Expression of Interest" by 06 April)


Important: When applying, please take into account that the project start with the preparation phase should be at least three months before the first encounter. Calculation example: If you are planning the first encounter for the 3rd quarter, the project should start in the 2nd quarter and thus be applied for by 31 December of the previous year. In addition, you must submit a short outline concept of the planned project (“Expression of Interest”) to the African-German Youth Office (AGYO) at least eight weeks before the announced application deadline. We therefore recommend that you contact the AGYO by phone or email at least three months before the planned application deadline in order to receive appropriate advice on the application process in advance and to take advantage of the information it offers. For general advice on cultural education projects within the framework of Teams up! you can also contact the BKJ at any time.

Eight steps towards a Teams up! exchange in the area of cultural education

1

Analyse your own situation

  • Is our organisation already actively involved in international youth exchanges or is it interested in organising youth group exchanges with countries of the African continent in future?
  • Have we already developed specific plans or ideas or even found a potential partner organisation in another country?
2

Familiarise yourself with the funding guideline for Teams up! exchanges

  • Do the criteria of the Tems Up! programme match our youth exchange formats and do we follow the general funding principles, such as partnership, sustainability and the full involvement of all participants?
  • Is our organisation interested in addressing development issues, such as the 17 UN Sustainable Development Goals (SDGs), through cultural education?
  • Is there an SDG that particularly interests us or the young people in our organisation?

African-German Youth Office: Funding Guideline - Teams up! Youth Exchange for Sustainable Development

3

Initiate partnership

  • Have we thought about which partner region in Africa would interest us or are we already working with an organisation in a specific country?
  • If not, do we have a strategy on what form partner matching or initial contact with a partner organisation could take?

We will be pleased to advise and assist you in finding a partner organisation.

Eligible partner countries in Africa can be found in the DAC list of developing countries and territories (PDF). Please note that funding for countries with travel warnings issued by the Federal Foreign Office (Reisewarnungen des Auswärtigen Amts) cannot be provided.

4

Finalise your project

More detailed planning of your exchanges begins on the basis of further discussions with your partner organisation.

  • How can our artistic project be realised within the specific time frame available for the exchanges, for example within two periods of 14 days?
  • Do our plans include periods of reflection and time slots to deal with the transcultural situation?
  • How are we going to explore the chosen Sustainable Development Goal (SDG) and which interesting practitioners and places could be involved?
  • Who is going to be on the management teams and which and how many young people will be taking part in each country?
  • Who is going to be responsible for which parts of the organisation as things develop?

Lastly, you should check whether your plans meet the key funding criteria of Teams up! exchanges.

5

Prepare a draft application

First, you should get an overview of the documents that have to be completed:

  • short outline concept (max. 1 DIN A4 page)
  • application form
  • cost and financing plan
  • schedules
  • documents for the organisation assessment

The preparatory, intermediate and follow-up phases are just as important for the application as the two actual exchanges.

You can download all the necessary forms and information from the African-German Youth Office website, where you will also find specifications for the short outline concept as well as assistance with completing the application form and the cost and financing plan to help you with your first draft application.

Generally, applications should be manifestly prepared in partnership. Applications may be submitted in German, English or French.

Organisation assessment

Please note that alongside the actual application process, your organisation will be assessed directly by Engagement Global. Among other things, the assessment will look at the non-profit status and creditworthiness of your organisation. Organisations already registered with Engagement Global for other programmes will undergo a much shorter assessment. If your German organisation is too small to successfully pass the organisation assessment, you can “piggyback” onto a larger organisation.

6

Submit your application to the African-German Youth Office

A short outline concept of the planned project must be submitted to the African-German Youth Office (AGYO) eight weeks before the announced application deadline (maximum one DIN A4 page). This must contain a description of the content of the project, the SDG reference, information on the existing partnership and details of the financial framework data. If the AGYO confirms eligibility, the completed application can be submitted by the planned deadline. With regard to the desired start of the project, the relevant deadlines must be observed.

The BKJ itself is not involved in the application process, it only advises cultural education institutions on the Teams up! format in a general way. The exchange with the BKJ can be used to jointly reflect on whether the planned project in principle meets the criteria of Teams up! exchanges combined with concepts of cultural education.

Deadlines:

Project startApplication to be received by
1st quarter (= from Jan 1st)Sep 30th of the previous year
2nd quarter (= from Apr 1st)Dec 31st of the previous year
4th quarter (= from Oct 1st)June 1st


Further information on how to apply can be found on the website of the German-African Youth Office.

7

Wait for funding confirmation and then seek further available guidance

After you have submitted the short outline concept, the African-German Youth Office (AGYO) uses it to check the eligibility of the project. If it confirms the eligibility, you can submit the actual application. In a further loop, the DAJW checks it for completeness as well as for content-related and financial aspects. If necessary, you will receive the application back with requests for improvement. You can then make the required changes once within a specified period of time and submit an improved version of the application. If the German-African Youth Office does not consider the application to be eligible for funding, it will reject it and it can be resubmitted by the next deadline. The final funding decision is made by the Federal Ministry for Economic Cooperation and Development (BMZ) on the basis of the review by AGYO. As a rule, AGYO will give feedback on whether a project will be funded or whether funding is available subject to certain conditions at the earliest one month before the planned start of the project.

As BKJ, we will be happy to continue advising you on the technical and content-related aspects of implementing your encounter even after it has been approved!

Partners and sponsors

A Project of

Logo der BKJ

Supported by

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With funding from

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Within the framework of

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The content of this page is the sole responsibility of the BKJ; the positions presented here do not represent the position of Engagement Global or the Federal Ministry for Economic Cooperation and Development.

Film: weltwärts exchanges in cultural education

Contact
Porträt von Volkmar LiebigVolkmar Liebig

youth.culture.exchange with the Global South

Phone number:
+49 30 - 48 48 60 54
E-mail address:
liebig@bkj.de

Anja Schwalbe

youth.culture.exchange with the Global South

Phone number:
+49 30 - 48 48 60 53
E-mail address:
schwalbe@bkj.de

 

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Zur Internetseite des Bundesministeriums für Familie, Senioren, Frauen und Jugend

The German Federation for Arts Education and Cultural Learning (BKJ) is the umbrella organisation for cultural education in Germany.